Privacy Policy
Last updated: September 8th, 2025
Rotko Outdoor Oy (“we”, “us”, “our”) respects your privacy. This policy explains what personal data we collect, why we collect it, how we use it, and the rights you have under the EU General Data Protection Regulation (GDPR).
1. Data Controller and Contact
Controller: Rotko Outdoor Oy
Data protection contact: Tuukka Peteri
Email: info@rotkooutdoor.com
Registered address: Ratamotie 42, 90800 OULU
2. What We Collect
We collect the following categories of personal data:
Customer data from customer relationships: name, contact details, order and delivery details, communications, and related information necessary to provide our products/services.
Contact form submissions: contact person’s name, company name, phone, email, message content, and any information you choose to include.
Technical data (website): IP address, device and browser information, and cookies (see Cookies below).
3. Sources of Data
Directly from you (e.g., during a purchase, service engagement, or when you contact us).
Through our website contact form.
4. Purposes and Legal Bases
We process personal data for:
Providing products and services, handling orders, and customer support
Legal basis: performance of a contract (GDPR art. 6(1)(b)) and/or legitimate interests (art. 6(1)(f)).Responding to contact requests and enquiries
Legal basis: legitimate interests (art. 6(1)(f)).Legal and accounting obligations (e.g., bookkeeping and compliance)
Legal basis: legal obligation (art. 6(1)(c)).Website operation and improvement; basic analytics
Legal basis: legitimate interests (art. 6(1)(f)) and, where required, consent (art. 6(1)(a)).
5. Storage and Security
We store personal data on domestic servers (in Finland) and in locked premises. We use appropriate technical and organizational measures to keep your data secure and limit access to authorized persons only.
6. Disclosures and Processors
We may share data with trusted service providers (e.g., hosting, IT support, payment or logistics partners) solely to provide our services. These parties act as processors under our instructions and do not use the data for their own purposes.
7. International Transfers
Our primary storage and processing take place in Finland/EEA. If data is transferred outside the EEA, we use appropriate safeguards such as the European Commission’s Standard Contractual Clauses.
8. Retention
We keep personal data only as long as necessary for the purposes described above or to meet legal obligations (e.g., statutory accounting retention). After this, data is securely deleted or anonymized.
9. Your Rights
Under the GDPR, you have the right to:
Access your data and receive a copy
Rectify inaccurate data
Erase data in certain cases (“right to be forgotten”)
Restrict or object to processing in certain cases
Data portability (for data you provided, processed by automated means and based on consent or contract)
Withdraw consent at any time (when processing is based on consent)
To exercise your rights, contact info@rotkooutdoor.com
You also have the right to lodge a complaint with the Finnish Data Protection Ombudsman.
10. Cookies (short info)
Cookies are small text files stored on your device to help our site function and (optionally) to improve your experience (e.g., remember preferences, basic analytics).
How to control cookies: You can block or delete cookies in your browser settings. Typically this is found under Settings → Privacy/Security → Cookies. Blocking some cookies may affect site functionality. Where required by law, we will ask for your consent for non-essential cookies.
11. Changes to This Policy
We may update this policy from time to time. Material changes will be posted on this page with an updated “Last updated” date.